Procedure after Merit List for junior college

Procedure to be followed after applicant’s name appears in the merit list


Applicants whose names appear in the merit list of a particular junior college for a sub stream, should fill up the admission form of that junior college, attach all the relevant documents in original with photocopies, and must secure a provisional admission in that junior college within the stipulated time on payment of Rs. 50/- (Rs. Fifty only), failing which they will have no claim in that junior college for that sub stream, will not be eligible for betterment and their names will be dropped from all the subsequent merit lists for that sub stream.

Subject to the merit, ascending order of preference of the applicant & vacancy, a betterment option may be available only once & only to those applicants, whose names have appeared in the earlier merit list for a sub stream, and who have secured provisional admission in the Junior College allocated to them.

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Important Information for the Students

Important Information for the Student | Guidelines & Instructions
  1. Junior Colleges are identified by a unique code number depending on stream, sub stream, type, set, and medium of instruction as described earlier.  A junior college may therefore be given more than one code number depending on stream, sub stream, type, set, and medium of instruction.
  2. Applicants are advised to make a careful selection of junior colleges while filling their order of preferences, as the fee structure for aided and unaided divisions in the same junior college is different. They are further advised to be careful about the medium of instruction.
  3. All the merit lists shall be prepared on the basis of the merit, category and the order of preferences of the applicant.
  4. There shall be only one application per applicant. Application can be for any one but for not more than two streams. In case of application for two streams, the applicants may give preferences in any order.
  5. Applicants shall enter their order of preferences of junior colleges for bifocal and general sub streams in separate boxes provided in the same application.
  6. While applying online, following points must be remembered.
  7. While giving preferences for bifocal sub stream applicants are required to giveminimum 5 but not more than 25 preferences.
Note: In case applicant is applying for bifocal sub stream from both Science and Commerce, then at least one preference for each bifocal sub stream (Science and Commerce) must be included in preferences given above.
  1. While giving preferences for general sub stream in Arts, Science and Commerceapplicants are required to give their preferences in three parts as described below;
  2. In the first part, minimum 15 but not more than 30 preferences from the entire MMR must be given.
  3. In the second part, applicant is required to select any one zone. From the zone selected, minimum 15 but not more than 20 preferences must be given.
  4. In the third part, applicant is required to select any two wards from the zone selected above. From these wards selected, minimum 5 but not more than 10 preferences must be given.

Note: In case applicant is applying for more than one stream, then at least one preference for each stream must be included in point no. 2,3 & 4above.
  1. Applicants residing within MMR, passing std. X from Maharashtra State SSC board, applying through open merit category, can ‘SUBMIT’ their applications ‘ONLINE’ from home or from their respective schools.
  2. Applicants residing within MMR, passing std. X from Maharashtra State SSC board &claiming reservations (constitutional &/or special) are required to ‘SUBMIT’ their applications ‘ONLINE’ through the Heads of their respective schools.
  3. All the applicantsresiding withinMMR, passing std. X from other than Maharashtra State SSC boardmust ‘SUBMIT’ their applications ‘ONLINE’ through the Heads of their respective schools.
  4. All the applicantsfrom outside MMR, passing std. X from any board, must ‘SUBMIT’their applications ‘ONLINE’ through the Heads of any guidance centers listed in this booklet.
  5. All repeaters(from within or outside MMR), who have passed std. X examination from any board in more than one attemptmust ‘SUBMIT’ their applications ‘ONLINE’through the Heads of the schools/guidance centers as described in i), & j) above. Such applicants must enter sum total of marks scored in the subjects in which they have passed from time to time.
  6. The First merit list will deal with the admissions to bifocal sub stream (science & commerce) only.
  7. Subject to the vacancies after the admissions from the First merit list, the Second merit list will also deal with the admissions to bifocal sub stream (science & commerce) only.
  8. There shall be no more merit lists for bifocal sub stream after the second merit list. All the vacancies in the bifocal sub stream at the end of the second merit list shall be filled in by the Principals of the respective Junior Colleges, from among the students admitted in their Junior Colleges. These admissions will be done on merit only after the entire online process is completed.
  9. All the subsequent merit lists (Third, Fourth, Fifth) will deal with the admissions to the general sub stream of Arts, Science, and Commerce.
  10. All the applicants applying for bifocal sub stream, irrespective of the fact whether they are admitted to the bifocal sub stream or not, will be considered for admissions to general sub stream. It is therefore mandatory for all the applicants applying for bifocal sub stream, to give their preferences of junior colleges for general sub stream as well.
  11. Applicant whose name appears in the merit list of a particular junior college fails to secure admission in that junior college within the period allotted, will have no claim in that junior college, will not be eligible for betterment and will be dropped from all the subsequent merit lists for that sub stream.
  12. It is pertinent to note that maximum one betterment option may be given in each of the two sub streams, bifocal & general. Betterment option will be in the ascending order of preferences. It will be offered subject to merit & vacancy & only to those applicants who have secured admission in the junior colleges allotted to them in the previous merit list for that sub stream. Please note that, if the applicant does not accept betterment option, no more options will be given subsequently.
  13. Admissions allocated through all the merit lists are subject to verification of various claims made by the applicant. Any information provided/claim made by the applicant found to be false/untrue/incorrect/inconsistent/not supported by proper document, will result in cancellation of admission.
  14. While selecting junior colleges in the order of preference, applicants are advised to consider the previous year’s cut off percentage (category wise) for the particular stream/sub stream of the respective junior colleges. This may help them getting a placement in a junior college appropriate to their merit. However, please note that, the information regarding previous year’s cut off percentage is merely a guide line provided for making selection of junior colleges easier, and is no guarantee of admission to that junior college.
  15. Applicants are advised to take a system generated printout (not a screen shot) of their‘SUBMITTED’ application.
  16. If applicants realize of any error/discrepancy in the ‘SUBMITTED’ applications; they are advised to approach the nearest guidance centre within the stipulated time with all the original documents in support of the changes they wish to make. A latest system generated printout must be taken after making the changes in such cases.
Applicants will receive an acknowledgement of their ‘ONLINE’ applications via SMS on the mobile numbers they have indicated in their applications. They can also check the status of their ‘ONLINE’ applications on the website http://fyjc.org.in/mumbai

List of required documents Submitted at the time of Admission

Applicants are required to submit the following documents (as applicable) at the time of admission.
For Sports: Applicants should possess any one of the following certificates obtained while studying in standards VIII, IX, & X.
(Ref.  G.R. No. HSC/1707 (222/07)/UMASHI-1 dated 25th March 2010).
  • Original Marks List of std. X or equivalent examination
  • Original School Leaving Certificate. Applicants from ICSE, CBSE, IGCSE, IB Boards are required to get their Original School Leaving Certificates endorsed overleaf by the Education Inspector/ Education Officer of their area. Applicants from outside Maharashtra State are required to get their Original School Leaving Certificates endorsed overleaf by the Education Officer of their district. For more details they should contact the Heads of their schools. 
  • Application for eligibility: (For applicants passing from other than Maharashtra State SSC Board). An application for eligibility (available with respective junior college office) along with necessary documents as described in the application.
  • Original Caste Certificate issued by the competent authority appointed by the State of Maharashtra (if applicable). Please note that the quota against constitutional reservations is available only to the applicants originated & domiciled in Maharashtra State. It is not available for applicants originating from outside the Maharashtra State.
  • Sports, Art & Culture (if applicable).
  1. Certificate showing that the student has secured first or Second position at the District/State/National level. This certificate should be authenticated by the District Sports Officer or Zonal Sports Deputy Director, in the prescribed form given in this booklet on page … Or,
  2. Certificate showing that the student has won Medal at the zonal level or the certificate showing that the student has participated in the State/National level competitions organized by the Indian Schools games Association or Indian Games Authority. This certificate should be authenticated by the District Sports Officer or Zonal Sports Deputy Director, in the prescribed form given in this booklet on page … Or,
  3. Certificate showing that the student has won Medal at the State level or the student has participated in the State/National level competitions organized by the Indian Olympic Association or Maharashtra Olympic Association. This certificate should be authenticated by the District Sports Officer or Zonal Sports Deputy Director, in the prescribed form given in this booklet on page 14.
  4. [For 1), 2), 3) above, refer to G.R. No. HSC/1707/9222/07)/HSC-1 dated 25th June 2008].
For Art & Culture: Applicants should possess any one of the following certificates.
The above certificates should be authenticated by the competent authority in the office of the Directorate of Art & Culture in the prescribed form given in this booklet on page 14
(Ref.  G.R. No. HSC/1707 (222/07)/UMASHI-1 dated 25th March 2010).
  1. Certificate showing passing of the examination in Music/Dance conducted by Akhil Bharatiya Gandharva Mahavidyalaya. Or,
  2. Certificate awarded for wining the prize for Acting in the Bal Natya Competition conducted by the Directorate of Art & Culture.
For Servicemen: Service Certificate.
For Ex-Servicemen: Discharge Certificate or, Certificate issued by District Sainik Board.
  • Wards of the Employees of State Government/Central Government/Private Sector coming on transfer in the MMR (if applicable): Original Certificate showing transfer of the employee from outside MMR to MMR on or after 1st October 2010. Further, the ward must have passed std. X or equivalent examination from a school outside MMR.
    (Ref. G.R. No. HSC/1097(1444/97)/UMASHI-1 dated 25th March 2010)
  • Wards of Servicemen and Ex-Servicemen (if applicable):
  • Wards of Freedom Fighters (if applicable): Applicants who are dependent on the freedom fighters and are so nominated by the freedom fighters, must submit a certificate issued by the District Collector to that effect.
    (Ref. G.R. No. HSC/1097(1444/97)/UMASHI-1 dated 25th March 2010)
  • Physically handicapped (if applicable): Certificate issued by the Civil Surgeon or the Medical Officer of any government/municipal hospital, showing at least 40% disability. Students with learning disability must produce a certificate issued by the competent authority. 

Rules for Admission

A. Students passing Std X examination of Maharashtra State SSC Board or an equivalent examination (qualifying examination) are eligible for admissions to FYJC Classes. Marks scored at this examination shall be the sole basis for admissions to FYJC Classes.
 
B. Students scoring a minimum of 40% marks in the science subjects at the qualifying examination are eligible for admissions to FYJC Science. There is no such condition for admissions to FYJC Arts/Commerce classes.
 
C. There shall be no interview or test prior to admissions to FYJC classes.
 
D. As per the circular of the Maharashtra State Secondary and Higher Secondary Education Board Pune, No. RA Man/Papui/Gen. Math/4050 dated 2nd June 2008; students who have opted for general Mathematics in Std. IX and Std. X, are not eligible for the sub stream bifocal, & can apply to FYJC Arts and only for the general sub stream of Science & Commerce. However, they are not eligible to opt for Mathematics.
 
E. All admissions to the sub stream bifocal shall be as per the provisions vide government resolution no. GTS (1084/ 40926/ 101/ 84) Tanshi 2D, Education and Employment Department Mantralaya, Mumbai 400032, date 22nd April 1987.
 
F. Applicants applying under reserved category should produce an appropriate caste certificate issued by the competent authority appointed by the State of Maharashtra at the time of applying online, failing which their applications can not be processed in the reserved category. Such applications by default will be processed in the open category.

G. Applicants applying under special reservation category
i)  Sports, Art & Culture
ii) Wards of the Employees of State Government/Central Government/Private Sector
     coming on transfer in the MMR
iii) Wards of Servicemen and Ex-Servicemen
iv) Wards of Freedom Fighters
v) Physically handicapped
should produce relevant documents/certificates in original at the time of applying online, failing which their applications will not be processed under special reservation category. Such applications by default will be processed in open category.
 
H. All the merit lists for online admissions to FYJC Classes 2011-12, shall be on the basis of Best 5 as indicated in the G.R. No. SSC/2010/(25/10)UMASHI/2,
dated   25th February 2010, School Education and Sports Department, Mantralaya, Mumbai 400032, read with the decision of the honourable Bombay High Court in the writ petition no.     subject to the decision of the honourable Supreme Court in the appeal no.
 
Percentage of Constitutional and Special
Reservations in Minority and Non Minority Institutions
For Greater Mumbai, Thane and Raigad 
Sr. No. Category Monority
Percentage of Reservation
Non – Minority
Percentage of Reservation
Special Reservation Mum. Thane Raigad Mum. Thane Raigad
1 Minority Quota 50% 50% 50% ____ ____ ____
2 Management Quota 05% 05% 05% 05% 05% 05%
3 In House Quota 20% 20% 20% 20% 20% 20%
4 Ward of transferred state/ Central and private employees/ Servicemen/ Ex-Servicemen/ Freedom Fighter/ Student met with accident 05% 05% 05% 05% 05% 05%
5 Arts and cultural

Sports
02%

03%
02%

03%
02%

03%
02%

03%
02%

03%
02%

03%
6 Physically Handicapped, learning disability dyslexia, discalcallia disgrafia 03% 03% 03% 03% 03% 03%
Constitutional Reservation
1 S.C. ____ ____ ____ 13% 08% 11%
2 S.T. ____ ____ ____ 07% 22% 09%
3 VJ – A ____ ____ ____ 03% 03% 03%
4 NT – B ____ ____ ____ 2.5% 2.5% 2.5%
5 NT – C ____ ____ ____ 3.5% 3.5% 3.5%
6 NT – D ____ ____ ____ 02% 02% 02%
7 SBC ____ ____ ____ 02% 02% 02%
8 OBC ____ ____ ____ 19% 09% 19%
Note: The above mentioned constitutional reservation is applicable only to the students who are domicile of the state of Maharashtra.

Phases & steps in Online Admission process

Phases and steps in the Online Admission process
Phase-I (Application Form)
  • Purchase information booklet from school / guidance center
  • Read it carefully before filling sample form
  • Find Login ID and Password in the booklet
  • Visit your school to understand the procedure
  • Visit the website http://fyjc.org.in/mumbai 
  • Log in using ‘login ID’ and ‘password’ given in information booklet for first login.
  • Change the password, and keep in your mind for your next logins
  • Add security questions, keep the answers in your mind
  • Take printout of all credentials
  • Follow screen instructions and proceed with the online application step by step
  • Confirm your application form.
  • Applicants with any grievance or correction in data, Get the form and documents approved from school or guidance center
  • Applicants other than open category or open category applicants claiming any reservation, get the form and documents approved from school or guidance center
Phase II Option Form
  • Add your stream wise options for colleges in the ‘Option Form’.
  • Check and confirm your ‘Option Form
Phase III Admission Process
  • After declaration of result, first merit list published.
  • If you are allocated a college, secure your admission in allocated college.
  • You will get a betterment chance only ones in any oen of the successive rounds and remain in online admission process.
  • If you are not allocated a college in the first merit list, wait for next merit list.
  • If you are allocated a college but you do not secure admission, You will be out of Process.
  • Second merit list published.
  • If you are allocated better college in betterment round then Cancel admission from previous college and take admission in the new college.

What is online admission Process?


  • The online admission process for FYJC classes is applicable to all the recognized junior colleges in MMR, and their participation in this process is compulsory.
  • Students, who have passed SSC or equivalent examination from any recognized board, seeking admissions to FYJC classes in any of the junior colleges in MMR, must participate in the online admission process. 
  • Admissions to Arts, Science, and Commerce junior colleges (General and Bifocal) shall be done online. However, following admissions shall not be done online. 
    • Admissions to HSC vocational (MCVC), Home Science, Management quota, Minority quota, & In-house quota shall be done by the Principals of the respective Junior Colleges. 
    • Admissions to Technical Junior Colleges shall be done by the Principals of the respective Technical Junior Colleges. 
    • Admissions to Night Junior Colleges shall be done by the Principals of the respective Night Junior Colleges. 
  • Online admissions shall be done as per the rules under the constitutional and special reservationpolicy in force. 
  • Seats in junior colleges are allocated as per the merit and order of preferences of the applicants; however, choice of optional subjects/optional languages in a junior college is subject to availability of seats for that optional subjects/optional languages in that junior college. 


Processing fee of Rs. 150/ (Rs. One Hundred and Fifty only) - including cost of this booklet - shall be collected from the student participating in the online admission process. Any student, who fails at the std. X examination of March 2011, is entitle for a refund of Rs. 125/ - after deducting Rs.25 towards the cost of this booklet - from the Head of the concerned school.

Qualitative impact of FYJC Online admission process


  • Applicants could complete the process without need to travel anywhere.
  • Applicants could have an opportunity to apply for 150+ colleges in a single application.
  • The system ensured complete transparency and reliability.
  • By uniform interpretation and implementation of government rules about reservation and admissions, each applicant was justified by the merit irrespective of any class.
  • Repetitive and monotonous work of data entry, scrutiny, merit list generation work which is prone to errors was completely eliminated from each college’s administration.
  • In this project, a consolidated MIS for up-to-date data about colleges and ward officers was created and made available to government officers.
  • This project spread awareness about e-Governance in education within 3000+ schools and 700+ colleges which has set ablaze a new digital revolution in educational e-Governance.
  • People at large normally have apprehensions about technology driven process, which was converted into faith in technology.
  • Because of success in Mumbai which is financial capital of India & politically influenced, willingness for implementing such projects has been increased within as well as outside state. 
  • This results in every stakeholder of the process looking for next level of e-Governance.